Mid Devon Natural History Society Privacy Statement
This privacy statement sets out how the Mid Devon Natural History Society (MDNHS), the Data Controller, processes personal data.
You can access this privacy statement via our homepage by clicking on the appropriate link.
MDNHS is committed to respecting the protection of personal data. Any personal data you provide to us will only be used in accordance with this privacy statement.
Personal data we collect
We will collect the following types of personal information from you:
- Your name;
- Postal address;
- E-mail address;
- Phone number;
- IP address;
- Responses to surveys, competitions and promotions;
- Records of communications with the MDNHS; and
- Membership record
You are not required to provide any of the personal information described above to us, however, if you do not do so, you may not be able to continue your membership or receive any services offered by the MDNHS
What do we do with the information we gather?
We process your personal information to enter or fulfil the contract between us, including:
|Purpose||Personal Data used|
|Membership and other internal record keeping||All the personal information we collect.|
|Send e-mails about natural history events and related subjects or other information which we think you may find interesting such as events the MDNHS is running. You may opt out of receiving these emails at any time.||Name, e-mail address, membership record.|
|Distribution of Newsletters and Events||Name, address, email address, membership record.|
We process your personal information because we have a legitimate interest to improve the services we provide, including:
|Purpose||Personal Data used||Legitimate interest|
|To understand why you have not renewed your membership||Name, address, email address, membership record.||The MDNHS has a legitimate interest to understand why members have not renewed their membership and try to improve the services it provides.|
|To understand the use of our website||IP address, user name.||The MDNHS has a legitimate interest to understand the use of their website to ensure it can be run effectively.|
Sources we collect your personal information from:
We will collect personal information from a number of sources. These include:
Directly from you: when you join the MDNHS, communicate with us, attend events, submit information via our website or enter competitions.
Our website: Our website may collect information about how you use the website. This information is used for statistical purposes only.
Who we share your personal information with:
We share personal information with the following parties:
Event organisers: To provide a list of attendees for registration purposes.
Police and law enforcement: to assist with the investigation and prevention of crime.
We will not sell, distribute or lend your personal information to third parties, unless we have your permission or are required to do so by law.
How long we keep your personal information for
We will keep your personal information for as long as you have a membership with us. After you stop being a member of the MDNHS, we will keep your personal information for up to 2 years.
Your rights in relation to your personal information
You have the following rights in relation to your personal information: (i) the right to be informed about how your personal data is used; (ii) the right to access the personal information we hold about you; (iii) the right to request the correction of inaccurate personal information we hold about you; (iv) the right to request the blocking or deletion of your personal information in some circumstances.
If you would like to exercise any of the above rights, please write to:
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.